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Fall Conference Exhibitors and Advertisers

Do you sell items from other cultures?

Should world language teachers and students visit your venue?

Do you offer a service or product that world language teachers and students should know about?

Of course the answer is a resounding YES. MCTLC appreciates these partners in providing the services language educators value most, from international travel to professional development and everything in between. We would love to include your business or organization as a partner in MCTLC's Fall Conference.

Ready to exhibit or advertise at MCTLC's Fall Conference?  Registration coming soon!  Check back.  Email us and we will let you know when our registration has officially opened!

Exhibitor and Advertiser Options

In order to suit your organization's needs, we offer six options on the registration page:
  1. Exhibitor —For those who would like to staff a booth at the conference.**If you register after October 1st you are not guaranteed to have your name listed in our Conference program and after October 15th you are not guaranteed a booth in the Exhibit hall.**

    $250 base for one day exhibiting, $450 base for two-day exhibiting; total fees depend on the options selected.  You may choose to advertise in our Conference program or send an e-blast.  E-blasts are reserved for our exhibitors who will be present at our Fall Conference. You can choose to have table skirting or table cloth by request only (this is included in the price, however we need to know if you have your own table cover that will require no table skirting) please mark this on the registration as this needs to be requested three weeks before the Conference.
  2. Advertiser — For those who would like to advertise in the conference program and be listed on our Conference website, which will be available soon. Please send your sponsorship advertisement in .pdf or .jpg format (preferably in color to liven up our Conference program and catch our attendees eyes) by October 1st to our Exhibits Chair, President, and President-elect to ensure your advertisement is published in our Conference program.  See advertisement options below. (Exhibitors may advertise as well. See #3, "Exhibitor".)  **If you do not send your sponsorship advertisement by October 1st, we do not guarantee it will be printed in our Conference program.**

    Fees are as follows:  
    • quarter page (4 x 5.5) and web listing - $125
    • half page (8.5 x 5.5) and web listing - $150
    • full page (8.5 x 11) and web listing - $200

  3. Promotional Materials — For those organizations that would like to stuff the conference bag or program with promotional materials but will not staff a booth. These organizations may choose to advertise as well (see pricing below).  $80 base; Total fees depend on the options selected. **You must be registered by October 15th in order to be a promotional materials sponsor.**

  4. Partner Language Organizations — These organizations are MCTLC's non-profit partners in advancing language teaching and learning. For a list of qualifying organizations, visit this page.  No charge, though those persons staffing the booth must register as conference attendees.
    5.  Non-profit discount — This invitation is for non-profit organizations who 
         are certified as non-profit organizations to register for a discounted fee to
         help them in their mission to support world language teaching and learning.

     6. Invited — This invitation is sent out for organizations who have a common
         mission of MCTLC to promote world language teaching and learning in
         Minnesota and often times swap registration for their conference in
Exhibitor Details
  • Booth space for exhibitors is $250.00 for one day of exhibiting, $450 for two days of exhibiting. Preview the exhibitor areas on a floor plan coming soon; view photos of the areas here FloorPlanCrownePlaza.pdf.  Please note that conference sponsors get prime exhibiting location in the foyer.  You can specify any special requests for placement or needs, such as proximity to similar organizations. We'll do our best to honor your requests.
  • Each booth includes one 5 ft. by 30 inch table with skirting, table cloth and 2 chairs. Exhibitors provide their own signage.  Requests for electricity and/or internet service for an extra $15 charge.  If you would like a second table there is a $30 charge from MCTLC.
  • Shipping details - find here a .pdf with information about shipping details for our Fall Conference.  You must complete a shipping agreement form in order to ensure your package is received at Crowne Plaza Minneapolis West.
  • Exhibitor hours are from 7:30am-6:00pm Friday, and 7:30-5:00pm Saturday. We ask that booths remain open during those times. 
  • Several exhibit breaks will be scheduled throughout the conference days on both Friday and Saturday, during which attendees can enjoy refreshments served in the exhibits area. NEW this year - a MCTLC Reception on Friday, Oct. 25 from 4-6pm.  Each conference attendee will receive a complimentary drink ticket and time to meet and greet with exhibitors!
  • Exhibitors receive two complimentary passes to attend conference sessions. Listen to World Language teachers talk about their practices and learn about how to better meet their needs.  
  • Lunch - Attend the Lunch Buffet with our attendees for $30 or pay for a Boxed lunch for $25 (options are Roasted Beef sandwich, Greek Chicken on sour dough, or Grilled Veggie Wrap): boxed lunches will be delivered to your table in your exhibit space and are available for order for your convenience. Indicate the number and selection of meals in your registration.
  • We regret that booths cannot be cancelled after September 15. However, booths cancelled prior to that date will be refunded $100. 

Increase your visibility

  • Register by September 28 to be listed in the conference program.

  • Advertise in the conference program, and you'll also be listed on our conference web page with a link to your website. Indicate your selection on the application and email your publish-ready image either in .pdf or .jpg format to and by September 29th. Please copy the exhibits chair at in the email.

    • quarter page (4 x 5.5) and web listing - $125
    • half page (8.5 x 5.5) and web listing - $150
    • full page (8.5 x 11) and web listing - $200
  • Receive special recognition and prime exhibitor location in the foyer as a sponsor of an exhibit break, Friday MCTLC reception, New Teacher Dinner, First-Time Attendee Award(s), Conference lanyards, Conference folders, Conference pens/pencils, or another idea you may have. Indicate your wishes on the exhibitor application or contact by September 28.

  • 2019 e-blasts are reserved for exhibitors who will be present at our Conference only. For $50, send an e-blast to MCTLC's growing list of over 1,000 contacts. Your e-blast should describe your organization, including how you serve or interest world language teachers, and include contact information. Your e-blast should be submitted in .jpg and .pdf format as well as text with images and links. The exhibits chair and webmaster will work with you to ensure its delivery in a timely fashion. To that end, please indicate approximately when you'd like it to arrive in our contacts' inboxes. Email or complete this google form with all information you would like included ( when your organization is ready to begin the process. Please copy the exhibits chair at on the email.
Conference 2019
Peak Practice: Peak Proficiency

Friday, October 25, 2019

Crowne Plaza Minneapolis West

3131 Campus Drive
Plymouth, MN

Fall Conference 2019 Attendee Information is available here!

Exhibits/Advertising Chair
Sonya Bloms

We look forward to a rewarding conference with you as our partners in promoting excellence in world language education. 


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